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Title
Text copied to clipboard!Assistant
Description
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We are looking for a competent Assistant to support our team in a timely and professional manner. You will provide various office support services and contribute to the efficient and smooth day-to-day operation of our office. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities
Text copied to clipboard!- Organize office and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages
- Resolve office-related malfunctions and respond to requests or issues
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues
- Perform receptionist duties when needed
- Assist colleagues whenever necessary
Requirements
Text copied to clipboard!- Proven experience as an assistant or relevant role
- Knowledge of office procedures
- Working knowledge of office equipment
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
- Proficiency in MS Office
- High School diploma
- Ability to multitask and prioritize daily workload
- Discretion and confidentiality
Potential interview questions
Text copied to clipboard!- How do you handle pressure?
- What is your experience with administrative tasks?
- How do you prioritize your work?
- What are your strengths and weaknesses?
- How do you handle confidential information?